Job Posting: Office Manager + YCU & New Stories Associate

Applications and Inquiries

Please indicate your interest by emailing  your application to:  lesley@playwrights.ca

Applications should include: 

  • Cover letter
  • CV or resume

We encourage applicants to send in their applications as soon as possible. For best consideration, please apply before September 27, 2021. Applications will remain open until the position is filled.

PWM values diversity in its workforce, encouraging applications from all qualified individuals. While recognizing that the identity of each person is fundamentally plural, multidimensional, changing and evolving, we strongly encourage applications from individuals who are Indigenous (First Nations, Métis, and Inuit), Black, racialized (including recent immigrants), 2SLGBTQQIPAA+, neurodiverse, disabled and/or living with chronic illness and chronic pain. We encourage applicants to self-identify in their cover letter if they are comfortable doing so. 


For accessibility information and video tours of our location, please visit: https://www.playwrights.ca/accessibility-contact/


Organization overview

Founded in 1963, Playwrights’ Workshop Montréal (PWM) is a nationally-mandated theatre development centre based in Montréal. PWM is led by a team of experienced dramaturgs and arts administrators. With a focus on dramaturgy, its mission is to collaborate with artists in the development of new works of theatre and performance. PWM gives artists the opportunity to create and experiment, dream and take risks. Its collaborative process draws on the team’s unique expertise and is tailored to the artist’s individual needs.

At PWM, playwrights, dramaturgs, translators, directors, performance artists, and theatre companies across the country find a creative accomplice willing to invest deeply in the development of meaningful work. Through PWM’s programming and activities, individual artists and companies meet and make new connections. By fostering these artistic connections, PWM acts as a community hub for theatre-makers in Montreal and beyond.

PWM has a deep commitment to equity, diversity, and inclusion. PWM’s staff have read and reviewed the progress of the 94 calls to action from the Truth and Reconciliation Commission of Canada as well as the UNDRIP, and are committed to working towards adapting recommendations into the organization and its programming. PWM regularly partners with Indigenous, Black, racialized, 2SLGBTQQIPAA+, and disabled artists and organizations in its programming while continuing to work to deepen its practices and address systemic issues throughout the organization.

PWM’s annual budget is between $500-$600K. The organization has five full-time and three part-time staff and offers seasonal internships. The Board of Directors currently has nine members and can hold up to 15. PWM hires 75 to 150 artists and contractors each year. In the 2019-2020 season, PWM collaborated on the development of 45 new works, with 190 artists participating in core programming.

PWM’s programming includes the Glassco Translation Residency, Gros Morne Playwrights’ Residency, Cole Mentorship for Emerging Translators, Exploring Practice series, Interdisciplinary Writer’s Lab, Young Creator’s Unit, New Stories Project, Digital Dramaturgy Clinic, and other programs in partnership with organizations in Montreal and across Canada.

PWM operates a 2,000 square foot creation studio and shared office space, equipped with theatre lighting, sound and digital equipment. Click here for accessibility information of our office and creative studio space: https://www.playwrights.ca/accessibility/

PWM is an ongoing member of the Group of 5+, a collective of five professional independent English-language theatre companies seeking to share a creative and administrative space to establish a sustainable arts ecosystem.

About Dramaturgy and How We Work

For PWM, dramaturgy is an exploration of all the elements that make a work, how they are brought together to create meaning, and what the process for developing that work might be.  We are committed to the exploration of dramaturgy as a process and as a discipline, and its application to the creation of new work. 

PWM understands that the work of playwriting and performance making is not created in a vacuum, but that it interacts with society. Theatre can be impactful, and therefore we consider not only how a piece is made and by whom, but also its effect and meaning beyond the walls of our studio. We collaborate with artists that are wrestling with these complexities.

PWM understands that the act of creation is necessarily socially engaged. We are actively committed to principles of feminism, anti-racist practice, and social justice. 

At PWM, the artist is at the centre of our work. We strive to cultivate a space where artists can be vulnerable, challenge themselves, and define their own risks and goals. 

For more information about how we work, as well as a glossary of terms, please visit: https://www.playwrights.ca/dramaturgy-at-pwm

Position Summary

This position is split between two roles: 1) that of an Office Manager, offering the administrative team support in the daily operations of the organization and  2) that of a YCU & New Stories Associate who will work closely with PWM’s Dramaturg Jesse Stong on the administration, coordination and artistic support of these two programs. 

Primary Responsibilities as Office Manager (Approx. 14 Hours per week)*

*these tasks take place throughout the year and do not all happen simultaneously

  • Manage all of PWM’s studio rentals that includes coordination with the renter, paperwork and invoicing;
  • Manage PWM’s studio and office supplies that includes managing the office supplies budget, ordering of supplies and maintaining a clean studio and office space;
  • Act as PWM’s COVID coordinator – keeping up with latest rules and regulations, attending government meetings,  doing research for PWM, and assisting the team on decision making for operations during COVID;
  • Renew and liaise with PWM’s bookkeeper and Managing Director the costs of various operating expenses (example: internet, telephone, photocopier, subscriptions to various services, insurance companies, various arts organizations, etc);
  • Coordinate the weekly staff meeting agenda, and take meeting minutes;
  • Coordinate all board meetings (6-7 per year): assist the Managing Director and Board of Directors with the agenda preparation and advance reading materials, scheduling, taking the board meeting minutes and maintaining PWM’s minute book, following up with all board members on tasks;
  • Assist and lead PWM in maintaining clean filing systems both online and in paper;
  • Keep PWM’s Carol Libman Library organized and up to date;
  • Update PWM’s casting book for development workshops — work with the PWM team to implement a new digital format;
  • Data entry: managing PWM’s CiviCRM database with the  outcomes of all artistic projects and events to create PWM’s annual dramaturgical report. Assisting staff with data entry, leading and guiding questions about data entry;
  • Update PWM’s annual CADAC statistics with the Canada Council for the Arts.
Primary REsponsibilities as the TCU and New Stories Associate (Approx. 18 Hours Per week)*
  • Support PWM staff in the administration of both programs that includes contracting for development workshops, mentorships and professional development activities;
  • Coordinate and assist in the production of the YCU Showcase – liaise with various staff for contracting, marketing and communications and artist support;
  • Coordinate and assist in the production of outcomes for the New Stories program (events or online videos);
  • Act as the main liaison for all school and community visits for both programs;
  • Gather feedback from participants of both programs;
  • Monitor and produce content for PWM’s YCU Facebook group;
  • Assist PWM’s Dramaturg with outreach, research and program development of both programs.

Skills and Characteristics 

  • Excellent time management and organizational skills, and ability to meet simultaneous deadlines;
  • Excellent written and oral communication skills in English required; intermediate to professional fluency in French required
  • Ability to think critically and independently problem solve;
  • Ability to work both independently and as part of a team;
  • Enjoys clerical work that includes data entry, typing, filing and organizing;
  • A commitment to growing and improving PWM’s efforts in equity, diversity, inclusion and accessibility.
Qualifications

Experience

  • 1-2 years experience in an administration or project management role or equivalent

Industry knowledge

  • Familiarity with the creative process and new theatre creation
  • Familiarity with video and graphic editing software;

Technical Knowledge

  • PWM uses the following software/programs to facilitate our work: G Suite (Google Docs, Google Sheets and Google Drive), CiviCRM, Quickbooks, Slack, Miro. 
  • Knowledge of CAEA  or ACTRA contracts
Salary and Benefits
  • $20 per hour for 32 hours (or 4 days) per week
  • Five weeks paid vacation
  • 10 paid wellness/sick days per year
  • Reimbursement for one theatre ticket per month or 12 per year