JOB POSTING: Professional Development and Training Coordinator

Pour lire l’offre d’emploi en français, CLIQUEZ ICI. Pour consulter l’annonce sur le site du CEAD, CLIQUEZ ICI.

Position Summary

Since 2019, le Centre des auteurs dramatiques (CEAD) and PWM have worked in partnership, with the support of  Compétence Culture, to pool their professional development resources. The Professional Development and Training Coordinator will be a mutualized employee of both partner organizations, however the employment contract will be held with CEAD and the employee will be governed by CEAD’s policy on working conditions and staff conduct. The tenure of this position will be granted following a three-month probationary period, but will always be conditional on the renewal of the mutualization agreement between CEAD and PWM, and the Compétence Culture wage subsidy.

Note: The responsibilities and duties of the Professional Development and Training Coordinator require that they are bilingual (French, English) and that they work mainly in-person in the CEAD or PWM offices, as well as in other locations where training activities may take place (this does not exclude the occasional flexibility to work from home).

Salary and Benefits
  • Part-time position (7 hours per day, 28 hours per week), divided equally between PWM and CEAD
  • Shared office with work computer at CEAD; laptop and shared workspace at PWM 
  • Standard office hours  9:00am-5:00pm with some flexibility to adjust on request
  • 22 – 25 $ per hour + benefits : 
    • Four weeks paid summer vacation while CEAD office closes in July
    • Two weeks off during the holiday season, according to the CEAD schedule
    • Two additional hours of paid lunch per week on PWM days
    • Bank of 5 paid wellness days
    • Access to CEAD group insurance plan after 3 months
Applications and Inquiries

Please submit your application by email to:  rh@cead.qc.ca with the subject line “Professional Development and Training Coordinator Application”.

Applications should include:

  • Cover letter explaining your interest in working at CEAD and PWM and how your experience is relevant to this position
  • CV or resume
  • Earliest possible start date

We encourage applicants to send in their application as soon as possible. For best consideration, please apply before August 4, 11:59pm. Only candidates selected for an interview will be contacted. Interviews will take place on August 14 – 16. Applications will remain open until the position is filled.


PWM and CEAD are committed to creating an environment where all individuals are treated with dignity and respect. We are continuously working to make all of our programs accessible and inclusive. We value diversity in our workforces and encourage applications from all qualified individuals. While recognizing that the identity of each person is fundamentally plural and multidimensional, we strongly encourage applications from people who are: Indigenous (First Nations, Métis, and Inuit), Black, POC, racialized (including recent immigrants), 2SLGBTQQIPAA+, neurodivergent, disabled, living with chronic illness and/or chronic pain.


Organizations Overview

Founded in 1963, Playwrights’ Workshop Montréal (PWM) is a dramaturgically-focused theatre creation and development company based in Montréal.

PWM is led by a team of experienced dramaturgs and arts administrators. With a focus on dramaturgy, its mission is to collaborate with artists in the development of new works of theatre and performance. Its collaborative process draws on the team’s unique expertise and is tailored to the artist’s individual needs.

At PWM, playwrights, dramaturgs, translators, directors, performance artists, and theatre companies across the country find a creative accomplice willing to invest deeply in the development of meaningful work. Through PWM’s programming and activities, individual artists and companies meet and make new connections. By fostering these artistic connections, PWM acts as a community hub for theatre-makers in Montreal and beyond.

Founded in 1965, the Centre des auteurs dramatiques (CEAD) is a centre for the support, promotion and dissemination of works by francophone playwrights, and now has more than 300 francophone members in Quebec and Canada. It occupies a unique position in terms of both the amount of opportunities it offers to authors as well as the quality and innovation it pursues.

Primary Responsibilities 

Your main tasks will be to support both CEAD and PWM in managing annual budget envelopes and organizing training activities specific to each organization. As the Professional Development & Training Coordinator you will play an important role within the CEAD and PWM teams as a position dedicated to professional development of artists we serve.  Training activities may take the form of dramaturgical collaborations or labs, workshops, co-development sessions for various creator roles, residencies, master classes, dramaturgical mentoring, and any other professional development activity for playwriting and theatre creation in French or English in Quebec. This is an essential role in the cultural training community, representing both organizations to Compétence Culture and a network of other Professional Development and Training Coordinators. 

Your two main areas of responsibilities will be: 

1) Contribute to the sound management of professional training funding envelopes, including budgeting and reporting. You will be responsible for maintaining positive and lasting working relationships with financial partners that support continuing education, such as Intervention-Compétences and Compétence Culture, and other colleagues in the Quebec Continuing Education network. The Professional Development & Training Coordinator will participate in consultation and training activities held by Compétence Culture.

2) Ensure that professional development activities are carried out according to CEAD and PWM policies and procedures, and within the limits of budgets and criteria imposed by the various grant programs.  Your main tasks will be administrative (contracts, registrations, payments, data entry, internal reports and accounting), and logistical (schedules, studio rental, planning).  This position is a unique opportunity to develop your knowledge in the field of continuing education in culture and, more specifically, in theater.

Professional training and development coordinator tasks 

In support of the CEAD and PWM management teams,  the Professional Development & Training Coordinator will perform the following:

Administrative tasks:

  • Prepare all documents and information required for funding application submission and reporting in accordance with the requirements of the Interventions-Compétences grant program.
  • Attend meetings and information-sessions offered by Compétence Culture funding bodies to gather information and provide summaries with updates and deadlines to each organization;
  • Support the administration and coordination of the programming funded by Compétence Culture, in the following ways:
    • Communicate with the selected playwrights, dramaturgs, actors (or agencies), and other artists for the administration and coordination of professional development activities; 
    • Create and send contracts for signature and ensure receipt;
    • Follow-up on registration fees and receipts; Issue or follow-up on payment of invoices and artistic fees;
    • Monitor and record updates of programming and budgets using tracking tables; ensure filing of all documents required for reporting; 
    • Enter administrative data according to tools specific to each organization (contact information, tax numbers, statistics);
    • Coordinate satisfaction surveys and feedback sessions from participants;
    • Ensure compliance with requirements of Intervention-Compétences and Compétence Culture allocated envelopes at all times;
    • Research and follow up on funding opportunities through Intervention-Compétences;
    • Managing registration of participants in public workshops or activities;
    • Perform all related administrative tasks.

Logistical Tasks:

  • Communicate with the co-workers, trainers, and participants involved in planning the schedule and logistics for each training activity;
  • Inform artists, trainers, and participants about CEAD and PWM policies and procedures; ensure adherence to prevention policies to ensure a safe space for artists  taking part in the training; 
  • Communicate with Compétence Culture, l’Union des Artistes, PACT, and Canadian Actors Equity regarding contracts and reports; 
  • Work with the communications departments of CEAD and PWM to provide information about the training activities, and support in the creation of written outreach materials; personal outreach to appropriate artists for specific programs and residencies based on the requests of the management teams; 
  • Coordinate the travel and accommodations of trainers and participants, taking into account allocated budgets; 
  • Print texts and other documents required for training activities;
  • Compile a list of all participants present or absent at each meeting and have required attendance sheets signed by trainers and participants;
  • Ensure the best possible reception conditions on the training site and respond to the needs or requests of trainers and participants (access, beverages, temperature, materials, etc.).
Skills and Characteristics
  • Organizational skills, autonomy, initiative;
  • Flexibility and comfort in adapting to changing priorities; 
  • Ability to work in a team and communicate with management, ability to work under pressure;
  • Ability to anticipate needs;
  • Knowledge of the Quebec cultural milieu and of Quebec and Canadian theatre (an asset).
qualifications
  • Degree in dramatic arts (production) or in management of cultural organizations OR two years experience in project coordination;
  • Good knowledge of business softwares, including GSuite and MS Office Suite;
  • Strong communication and writing skills in both French* and English.

* This position requires regular communication with CEAD’s francophone staff and artists, as well as government bodies that operate exclusively in French. 


We thank all candidates for their interest in joining PWM and CEAD, however, only those selected for an interview will be contacted. Interviews will be held August 14-16. There may be more than one round of interviews. 

If you have any questions, please contact CEAD at rh@cead.qc.ca or our Managing Director, Alanna Wrenshall at alanna@playwrights.ca.

JOB POSTING: Administration Assistant + Program Coordinator (YCU & New Stories)

Please note this position has been filled.

Position Summary

This is an administration and logistics role split between two main areas of responsibility: 1) that of an Administration Assistant, offering the management team support in the daily operations of the organization and 2) that of the Young Creators Unit (YCU) & New Stories Coordinator who will work closely with PWM’s Dramaturgs, Leila Ghaemi and Jesse Stong, on the administration, coordination and artistic support of these two programs.

Note: while there will be the option to work from home occasionally, this position requires a regular presence in the office and the selected candidate will be expected to work at PWM from 9am to 5pm most days of the week.

Salary and Benefits
  • $21 per hour for 40 hours per week
  • Five weeks paid vacation (two weeks over the holiday period and three additional weeks)
  • 10 paid wellness/sick days per year
  • Reimbursement for one theatre ticket per month or 12 per year
  • Health benefits package
  • 1-year contract with the possibility to renew
Applications and Inquiries

Please submit your application by email to: annesophie@playwrights.ca with the subject line “Admin Assistant and Program Coordinator application”.

Applications should include:

  • Cover letter explaining your interest in working at PWM and how your experience is relevant to this position
  • CV or resume
  • Earliest possible start date

We encourage applicants to send in their application as soon as possible. For best consideration, please apply before January 5, 2023. Applications will remain open until the position is filled.


PWM values diversity in its workforce, encouraging applications from all qualified individuals. While recognizing that the identity of each person is fundamentally plural, and multidimensional, we strongly encourage applications from individuals who are Indigenous (First Nations, Métis, and Inuit), Black, racialized (including recent immigrants), 2SLGBTQQIPAA+, neurodiverse, disabled and/or living with chronic illness and chronic pain.


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Organization, YCU and New Stories Overview

Founded in 1963, Playwrights’ Workshop Montréal (PWM) is a dramaturgically-focused theatre creation and development company based in Montréal.

PWM is led by a team of experienced dramaturgs and arts administrators. With a focus on dramaturgy, its mission is to collaborate with artists in the development of new works of theatre and performance. Its collaborative process draws on the team’s unique expertise and is tailored to the artist’s individual needs.

At PWM, playwrights, dramaturgs, translators, directors, performance artists, and theatre companies across the country find a creative accomplice willing to invest deeply in the development of meaningful work. Through PWM’s programming and activities, individual artists and companies meet and make new connections. By fostering these artistic connections, PWM acts as a community hub for theatre-makers in Montreal and beyond.

Our Young Creators Unit (YCU) is an incubator open to creators and performers under the age of 30. YCU offers emerging artists innovative, interactive, and dynamic workshops that focus on creation, dramaturgy, and professional development.

The New Stories Project offers a series of accessible storytelling workshops to emerging and established neurodivergent artists.

Primary Responsibilities as the YCU & New Stories Coordinator 

(approx. 18 hours per week)

  • Track the budget for YCU and New Stories in collaboration with the Managing Director and Dramaturgs;
  • Carry out the administrative tasks for both programs, including contracts, payments and data entry for development workshops, mentorships and professional development activities;
  • Coordinate and assist in the production of the YCU Showcase and Queer Reading Series – liaise with various staff for contracting, marketing and communications and artist support;
  • Coordinate and assist in the production of outcomes for the New Stories program (events or online videos);
  • Gather and synthesize feedback from participants of both programs;
  • Monitor and produce content for PWM’s YCU Facebook group;
  • Assist PWM’s Dramaturgs with outreach, research, program development, and grant writing for both programs;
  • Research and communicate professional development opportunities for YCU participants;
  • Act as a liaison between PWM and program participants;
  • Other related tasks as assigned by PWM Dramaturgs.
Primary Responsibilities as Administration Assistant 

(approx. 22 hours per week*these tasks take place throughout the year and do not all happen simultaneously)

Office Management:

  • Answer general enquiries through the info email address and telephone;
  • Manage PWM’s studio and office supplies that includes managing the office supplies budget, ordering of supplies and maintaining a well organized studio and office space;
  • Assist and lead PWM in maintaining clean filing systems both online and in paper;
  • Research, optimize and manage various administrative tools (example: internet, telephone, photocopier, subscriptions to various services, software licences, insurance companies, membership to various arts organizations, etc);
  • Regularly update contact information in our database CiviCRM;
  • Coordinate the weekly staff meeting agenda, and take meeting minutes;
  • Coordinate the board meetings (6-7 per year): assist the Managing Director and Board of Directors with the agenda preparation and advance reading materials, scheduling, taking the board meeting minutes and maintaining PWM’s minute book

Programs Assistance:

  • Greet workshop participants and prepare the studio space (printing scripts, setting out tables, chairs, pens, coffee, etc);
  • Manage all of PWM’s studio rentals that includes coordination with the renter, paperwork and invoicing;
  • Keep PWM’s Carol Libman Library organized and up to date;
  • Update PWM’s casting book for development workshops — work with the PWM team to implement a new digital format;
  • Data entry: manage PWM’s CiviCRM database with the outcomes of all artistic projects andevents. Assist staff with data entry, leading and guiding questions about data entry

Administrative Assistance:

  • Prepare and send invoices, make payments, and enter receipts into Quickbooks;
  • Update PWM’s annual CADAC statistics with the Canada Council for the Arts;
  • Assist the Managing Director in organizing files for the annual audit;
  • Assist the Managing Director and bookkeeper in organizing files for end of month reconciliation;
  • Assist the Managing Director with grant reporting;
  • Assist with onboarding new employees, including assigning keys, creating accounts with various programs/software, and training on administrative procedures;
  • Other related tasks as assigned by PWM’s Managing Director and Artistic Director
Skills and Characteristics
  • Excellent time management and organizational skills;
  • Ability to meet simultaneous deadlines;
  • Ability to think critically and independently problem solve;
  • Ability to work both independently and as part of a team;
  • Ability to communicate effectively;
  • Keen attention to detail;
  • Takes initiative;
  • Enjoys clerical work that includes data entry, typing, filing and organizing;
  • A commitment to PWM’s values of equity, diversity, inclusion and accessibility.
qualifications

Experience:

  • 1-2 years experience in an administration or project management role or equivalent

Technical knowledge:

  • PWM uses the following software/programs to facilitate our work: G Suite (Google Docs, Google Sheets and Google Drive), CiviCRM, Quickbooks, Slack, Asana. Experience with these specific programs is not required, but the candidate should have experience using common office software and programs.

Industry knowledge (nice to have, but not mandatory):

  • Familiarity with the creative process and new theatre creation
  • Knowledge of CAEA or ACTRA

We thank all candidates for their interest in joining PWM, however, only those selected for an interview will be contacted.

Interviews will be held via zoom starting in early January. There may be more than one round of interviews. Candidates who advance to the interviews will be asked to provide PWM with the names, phone number and email address of two references.

If you have any questions, please contact our Managing Director, Anne-Sophie Grenier at annesophie@playwrights.ca.

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